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Employee Shift Scheduler
Google Sheets template

Employee Shift Scheduler

Plan who works when in a few clicks. Pick a shift for each person and day and the sheet colours the rota, adds up hours and pay and flags short-staffed shifts.

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Google SheetsColour-coded rotaCoverage gaps
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What's inside

Weekly rota

Staff by 7 days with colour-coded shift dropdowns, hours and pay per person, and coverage gaps per shift.

4-week rota

Four weeks side by side with weekly hours per person and daily coverage gaps.

Staff & time off

Roles, contracted hours and rates, plus leave requests with pending, approved or declined status.

Hours & cost

Worked, leave and paid hours and staff cost per person and per role.

Dashboard

Hours scheduled, staff cost, coverage gaps and people over contract, with charts.

What you get

  • Google Sheets template with 8 tabs
  • Sample version with example data to explore
  • Blank version ready for your own numbers
  • START HERE tab with quick setup steps

Works in free Google Sheets on computer, tablet and phone. Click the link in your download, make a copy, and it is saved to your own Google Drive. Not made for Excel or Numbers.

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